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The meeting

Working hoursEarly / late — doableAsleepOutlined column: everyone is free

Reading the grid

Each row is a city and each column an hour of the day, read in the top city's local time. The number in a cell is that city's own clock hour for that column — so one column can be late evening in New York and next morning in Tokyo, which is the whole difficulty. The tinted cells are working hours; a column outlined in full is an hour every city is awake for. The offsets, daylight saving and the half-hour zones come from your browser's time-zone data, exact for the day shown.